HKIT Privacy Policy

 

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Your privacy is important to us.  All information collected through your use of our website and ePlatform is intended to be used as a means to better serve our current and future customers. HKIT is committed to comply with the Personal Data (Privacy) Ordinance (the “Ordinance”) of the Hong Kong Special Administrative Region The People’s Republic of China (“Hong Kong”), and will at its best endeavor provide full protection and keep in strict confidence to any personal information received by HKIT. HKIT does not intend to offer goods or services to or monitor the behavior of any individuals or natural persons within the European Union (EU) or European Economic Area (EEA) and therefore we will comply data protection requirement according to the Ordinance of Hong Kong.

 

 

 

1.Data collection

• HKIT would collect and keep your personal information, such as, title, English name and Chinese name, HKID or Passport number, email address, telephone number, domain names and IP addresses together with other information, in the following conditions:

　　o When you register as a “ePlatform user” or apply as a "HKIT member”, details of which are set out in the website of HKIT;

　　o When you participate in any examinations, trainings, events, surveys or any activities in HKIT; and

　　o When you express any opinions in respect of the website or any other platform of and/or services provided by HKIT. Without such data, HKIT may not be able to provide services in part or in whole to its members and/or you.

• HKIT does not sell, trade or disclose any information you provided to any third party without your prior written consent.

• To the extent necessary to meet the law of Hong Kong, HKIT may disclose your personal information without your prior consent to a third party.

• HKIT reserves the right to use the personal information you provided for statistical and data analysis, and the right to use and publish the results thus generated.

 

 

2.Cookies

Cookies are small pieces of information, which a website or ePlatform may put on your computer or mobile device when you first visit a site or page.  The cookie will help the website to recognise your device the next time you visit and remember some information about your browsing activity on the website. Most cookies will not collect information that may identify you, and will instead collect more general information such as how users arrive at and use the websites, or a user’s general location. We use Google analytics which sets cookies to get information on site usage and popularity. To disable cookies, you can configure your browser to disable them.  Please look for a “help” function in the browser or contact the browser provider. However, please remember that if you do choose to block cookies, you may find that some sections of our website and ePlatform may not work or perform at their best.

 

 

3. Purpose

The purposes for which your personal information may be used include:

• verification of your identity;

• administration and daily operation of HKIT;

• processing enrolment of activities organised by HKIT;

• conducting surveys;

• direct marketing of products, facilities and services (please see further details in the section entitled “Use of your personal data in direct marketing” below);

• handling complaints and enquiries;

• making disclosure according to the requirements of any law or regulations applicable to HKIT;

• updating the register of members; and

• any other directly related matters.

 

 

4.Use of your personal data in direct marketing

Where you have given your consent and have not subsequently opted out, HKIT is also allowed to use your personal data in direct marketing. In connection with direct marketing, HKIT intends to:

• use your name, email address and contact details held by HKIT from time to time in direct marketing; and

• market the following products, facilities, services and subjects which may be offered or arranged by any member of the Group (as defined hereinafter) or business partners which conducts cross or joint marketing activities with any member of the Group:

　　o courses and seminars; and

　　o examinations.

If you do NOT wish HKIT continue to use your personal data in direct marketing, you may exercise your opt-out right. You may write to the Corporate Affairs Department, at the address stated below or send to info@hkithk.com stating your name and other necessary particulars to consent to or opt out from direct marketing at any time. HKIT will cease to use your personal data in direct marketing once it receives your notification indicating objection to use of your personal data in direct marketing. Processing of such request is free of charge.

 

 

5.Transfer of personal data

Personal information will be kept confidential but HKIT may provide such information to the following persons (whether within or outside Hong Kong) except that HKIT has no current intention to transfer customer data to another person for it to use in direct marketing:

• subsidiaries of HKIT (HKIT and its subsidiaries collectively referred as the “Group”);

• any agent, contractor or third party service provider who provides services to the Group in connection with the operation of HKIT’s business;

• the media (only in relation to the handling of complaints and enquiries referred to HKIT by the media);

• any person to whom HKIT is under an obligation or is otherwise expected to make disclosure according to any law and regulations applicable to HKIT;

• any person who owes a duty of confidentiality to HKIT (e.g. professional advisers of HKIT).

 

 

6.Retention of personal data

HKIT keeps personal data for such period that is necessary for the fulfillment of the purposes for which the data was collected or as required or permitted by applicable laws.

 

 

7.Security

• Every ePlatform user has his or her private password, and our system allows restricted access with that password only.

• Access to personal information is only granted by using the authorised password.

• HKIT will take all practicable steps to protect all personal data in our system. If you discover any of your personal data being disclosed to a third party, please contact us immediately.

• You should not reveal your password to any third parties. You have to log out from our system in order to prevent others from accessing your personal information.

 

HKIT takes all reasonably practical measures to protect personal data, whether stored physically or electronically, and prevent unauthorised or accidental access, processing, erasure, loss or use (including transfer). Personal data is stored under lock, encrypted or password-protected as necessary. When HKIT engages a data processor to process personal data on its behalf, contractual or other means are adopted to prevent unauthorised or accidental access, processing, erasure, loss or use (including transfer) of the data transferred to the data processor.

 

 

8.Links to third party websites

Our website may contain links to other sites and pages which are operated by parties other than HKIT. HKIT has no control over the content of the linked websites or the way in which the operators of those websites deal with your personal data. You should review the privacy policy for those third parties’ websites to understand the ways in which your personal data may be used by those third parties.

 

 

9.Domain Names and IP Addresses

Every time when you log in to the HKIT website, our web servers will automatically verify your domain name and IP address and other information via cookies, and HKIT will use these data for statistical and data analysis.

 

 

10.Intellectual property

• Except expressly stated otherwise, the copyright of all the contents under HKIT, including texts, graphics, photos, audios and videos, are owned by HKIT.

• Except expressly stated otherwise, none of the information and materials mentioned above can be copied, modified, reproduced, published, uploaded, transmitted and distributed in any form or by any means, without the prior permission of HKIT. If you discover that other individuals or organisations have infringed the copyright of HKIT, please contact us immediately.

 

 

11.Access to and correction of personal data

Any person has the right under the Personal Data (Privacy) Ordinance:

• to check whether HKIT holds records of their personal data;

• to obtain a copy of that data; and

• to correct any data which is inaccurate.

 

Such person may be requested to pay a reasonable handling charge to cover data access processing.

 

We regularly review this Privacy Policy and may from time to time revise it or add specific instructions, policies and terms. Where any changes to this Privacy Policy are material, we will notify you using the contact details you have provided us with and, where required by the Personal Data (Privacy) Ordinance, give you the opportunity to opt out of these changes by means notified to you at that time. Otherwise, in relation to personal data supplied to us through the HKIT website or otherwise, continued use by you of the HKIT website or your continued relationship with us shall be deemed to be your acceptance of and consent to this Privacy Policy, as amended from time to time. All enquiries on personal data should be in writing and please send to us by email or mail. Email: info@hkithk.com Mailing Address: P.O. Box 84206 Hunghom Bay Post Office Hung Hom Kowloon Hong Kong .

 

 

 

12. Deletion of Personal Data

Any person being the data subject under the Personal Data (Privacy) Ordinance may request in writing for deletion of personal data by HKIT at any time. Such request may be made to the following: Email:info@hkithk.com Mailing Address: P.O. Box 84206 Hunghom Bay Post Office Hung Hom Kowloon Hong Kong  

 

IMPORTANT

 

By accessing website and any of its webpages you are agreeing to the terms and conditions set out above. When you leave website, you will be subject to the terms and conditions and privacy policies of the websites you are visiting.